Salary Increment Letter Format - Doc Download. Individual Increment Letters can be made in mail-merge in Excel document as recommended by Shri R. Ramakanth to Mr. For Convenience, generate all letters Dept.wise so that it can be put in the Particular Dept. Cover & sent to concerned HOD retaining one copy in HR for Personal Files. It has come to my attention that my salary is not sufficient for the amount of work that I am required to do. Other positions with my work load are paying an average of $56,000 a year, while I am brining home $35,000. I know that this company cannot pay me a salary of this amount, but I am requesting a 20 percent increase on my salary.
When you’re hoping to get a raise but it doesn’t seem like it’s going to happen without you initiating a conversation, sending an email message to your manager can be a way to ask for more money without having a possibly awkward in-person conversation.
The decision to grant a salary increase is not one that most managers make lightly. They need time to consider your request, to evaluate your progress on your career track with the organization, and to analyze the contributions you have made to the organization. They may also need to review company finances to see whether their human resources budget can accommodate a raise.
Finally, they must consider the underlying message they would be sending to you—and to your peers—should they grant your request. Raises are not merely about money—they are psychological confirmation that an employer values an employee and wants to retain them. So, senior management will have to decide whether you are worth this commitment, based on your work history and pattern of contributions.
They also have to anticipate whether their decision to award you a raise will lead to mass requests by other employees for wage increases. If forced to deny raises to other personnel, will they then have to deal with negative morale issues?
An email request for a meeting to discuss your wage is a smart way to give your supervisor time to consider your request, check with human resources or management, if necessary, and decide if it’s possible to give you a pay raise.
What to Write in a Salary Increase Email Message
Your message should include:
- A request for a meeting to discuss (in the subject line of the message)
- Why you deserve a salary increase
- What additional responsibilities you have taken on in your role
- Any skills or certifications you have acquired since being hired
It’s also a good idea to include information on how much you enjoy your job and working at the company. You don’t want to come across as a disgruntled employee who isn’t paid enough. Also, don't just ask for more money. It's a better strategy to ask for an opportunity to discuss a raise, rather than to simply ask for a bigger paycheck.
When writing the message, don't presume your manager knows everything you've been working on.
People get busy and aren't always aware of how much work their employees have taken on. It's fine to mention what you have been handling and how your role has changed since you started the job.
Write a formal message in a standard business format. Keep it professional even if you are on friendly terms with your boss. Your email may be forwarded to others at the company to review.
The email message format should include:
Review more information on how to format an email message if you need a refresher for your correspondence.
Here is an example of an email message requesting a meeting with a manager to discuss a salary increase.
Email Message Asking for a Raise Example (Text Version)
Subject: Meeting Request
![Salary Increment Mail Salary Increment Mail](https://www.wordtemplatesonline.net/wp-content/uploads/Annual-Increment-Letter-Template-650x433.png)
Dear Mr. Matthews,
I am grateful for the opportunity to work for you as Development Coordinator for XYZ Nonprofit. Over the past two years, my responsibilities at XYZ have grown significantly, and I not only consistently complete all of these responsibilities, but I do so with an exceptional quality of work. I would, therefore, like to respectfully request a meeting to review my salary.
As you know, my salary has remained the same since I was hired in 20XX. Since then, I have happily added some duties to my workload that have allowed me to contribute even more to the company. For example, I volunteered to develop a quarterly newsletter, and am currently in charge of the writing, formatting, and printing of the publication. As you know, I also recently completed a graduate certificate program in grant writing.
I believe that my increasing contributions to the company and my new qualifications justify a pay raise.
I would love the opportunity to meet with you to discuss a raise in my salary. I look forward to hearing from you.
Sincerely,
Firstname Lastname
Development Coordinator
XYZ Nonprofit
123 East Street
Cincinnati, OH 45202
555-555-5555
[email protected]
Development Coordinator
XYZ Nonprofit
123 East Street
Cincinnati, OH 45202
555-555-5555
[email protected]
You want a raise and feel that you deserve one. What's the best way to get an increase in your pay? If you can make a strong case for a salary increase, it may help to put a formal request in writing.
Asking for a raise is not only difficult, it can be dangerous if you say the wrong thing. Saying the right thing, though, can help you get the increase you would like.
A well-developed letter can help support your argument while keeping you from tripping over your words in person. It can also be easier to make the request in writing, compared to having a conversation about your compensation.
A letter is also a record documenting the request should it be denied now but reconsidered in the future. It also removes any question of your boss taking the request seriously.
Who to Ask for a Salary Increase
A salary increase request should be addressed to the person who manages your raises and bonuses. That may be your supervisor, manager, or the head of your department. It is generally not a good idea to go above the person who makes salary decisions for your team. If you don’t trust your direct manager, the letter should help keep the process professional.
When to Ask for a Salary Increase
Before you send a letter asking for a salary increase, make sure the timing is right. For example, if you know the company is doing well, your boss is pleased with your work, and sufficient time has elapsed (at least a year or more, depending on company culture) since your last salary raise, then all signs point to go.
When Not to Ask for a Pay Raise
If there have been recent layoffs of financial troubles in the company, or if regular salary raises as part of an annual performance review that is months away, this may not be the right time to make your case for an unplanned increase. Here are some of the reasons why you may not get the salary increase you're seeking.
What to Include in the Letter
Before you start writing, gather resources that will help you justify a raise in salary. Think back over your history with the company and create a list of accomplishments since your last salary increase, paying close attention to those that may have improved the business’s bottom line.
If you believe you are being paid less than you are objectively worth, it’s important to include examples. Do some research on pay rates for your job or similar jobs in your industry through salary websites like Payscale.com, Glassdoor.com or Salary.com.
What Not to Include in the Letter
Avoid complaining or victimization, particularly if the company has been going through rough times. Assume that things are tough all around, but explain why your work stands out.
Do not include any personal insights about the salaries of coworkers: focus instead on your value in your role and your value to the company.
Sample Salary Increase Request Letter
If you think the time is right, below is a sample salary increase request letter that can be used as a guideline when you write your own customized letter requesting a raise.
The letter should be formatted and written in a formal way. The example letter below is intended to be sent in hard-copy form. If it is being emailed, you can remove the date and the address for yourself and the employer, and begin the letter with the greeting.
Sample Salary Increase Request Letter (Text Version)
Date
Arthur Boss
XYZ Company
23456 Broad Street
Stamford, CT 00834
XYZ Company
23456 Broad Street
Stamford, CT 00834
[use above for hard-copy letter only]
Dear Mr. Boss,
I am writing to formally request a review of my current salary. As an Account Executive with 5 years at Acme Corporation, I have always been ready and able when asked to take on additional work and new job responsibilities. I believe a review of my track record with the company, my recent achievements, along with industry average salaries, will demonstrate justification for an increase of at least 10% in my annual pay.
My role has evolved since starting with Acme Corporation. Added duties now include staff management, budget decisions, and project management. In the past year, I have distinguished myself with the following accomplishments:
- I improved efficiencies in the accounts payable system, saving the company $50,000 in annual revenue.
- I managed the successful launch of our new product, helping to realize $100,000 in quarterly sales.
- I’ve strived for excellence, continued adding value to the company, and never missed a deadline.
- Peer reviews indicate that my colleagues appreciate my management style and I am a valuable member of the team.
![Mail Mail](http://greenbriervalley.org/wp-content/uploads/2018/08/sample-increment-letter-format-fresh-salary-increment-request-letter-salary-letter-sample-847x1092.png)
Further, the average annual salary for my position is $65,000, according to data from Payscale.com. This is more than 12% higher than my current salary of $58,000. A 10% raise in salary is would put my compensation in line with industry and regional expectations for the work.
Thank you for your attention in this matter. I am willing to work with you to accommodate my request along with what is best for the company. If you have another amount in mind or a plan to increase my salary in the future, I am open to negotiation.
Sincerely,
Signature [for hard copy letter]
Taylor Employee
How to Get the Raise You Requested
Be Aware of Timing: Time your request for when you have the optimal chance of getting a positive response.
Prepare Your Request: Take the time to research what you're worth in the job market, so you can show your manager why you should be considered for a raise.
Have a Discussion: If possible, ask for a meeting to discuss your letter and your compensation. It's easier to have an in-person discussion than it is to go back and forth via email.
Article Table of Contents Skip to section
- Who to Ask for a Salary Increase
- When Not to Ask for a Pay Raise
- What Not to Include in the Letter